Checklist for Graduating Students
Graduating students must complete the following checklist when arriving for their Convocation ceremony.
1) Personal Belongings
Leave personal belongings with family/friends attending or at the Graduating Student Storage located in the Ice House.
2) Proceed to Norm Fenn Gym
Graduating students should proceed to Norm Fenn Gym.
Guests should proceed to the Fieldhouse.
3) Registration
Register and obtain ceremony card with sequence number
4) Gown and Hood
Pick up your gown and hood by presenting your ceremony card.
5) Line Up
Line up for the procession line based on your sequence number which can be found in the top right corner of your ceremony card.
Regalia Guidelines
Academic Regalia
The convocation ceremony is a momentous occasion that symbolizes academic achievement and scholarly excellence. As such, graduating students are provided with a hood and gown representing Carleton’s academic dress. In line with Carleton University’s values of inclusivity and respect for all, we kindly ask that no additional regalia such as sashes, stoles, signs, pins, hats, sports team items, flags or any other external affiliations be displayed on the regalia during the convocation ceremony. This is to ensure that all participants feel equally represented and respected during this collective celebration of academic accomplishment.
Once the formal ceremony has ended and students have exited the fieldhouse, graduates are welcome to add personal items to their regalia for photos and celebrations.
Exceptions for Indigenous Graduands
Indigenous graduands are permitted to wear traditional Indigenous attire or regalia in lieu of a gown. This exception is permitted as part of the commitment to Truth and Reconciliation and is rooted in the Calls to Action as part of this initiative. It is meant to celebrate and honor the cultural heritage and contributions of Indigenous students.
We appreciate your cooperation and understanding in upholding the values of inclusion and respect during the convocation ceremony. By adhering to the regalia guidelines, we can ensure that this occasion remains a meaningful and inclusive experience for all participants.
Additional Information
Kindly put your cell phone on silent mode during the ceremony.
Students are being photographed backstage in a posed setting. Photographic proofs will be sent to the graduate’s Carleton email address approximately 3-5 business after Convocation.
Convocation is being video recorded. You will be able to view a copy of each ceremony approximately 2-3 business days later on our ceremony video archive page.
There is a reception in the Ravens’ Nest after each ceremony. The room is alphabetically marked. Please find your guests at the letter of your last name.
Several locations are available to take photos after the ceremony, including staged areas inside and outside the reception space.
We ask that all gowns and hoods be returned after the reception and before leaving the campus. Gown drop-off kiosks are located at the entrances to the reception.
Framing services are available at the Bookstore kiosk, located just outside the Ravens’ Nest.
There is an ATM located near Tim Hortons.
Washrooms are located in the Ice House, just outside of the main Field House doors as well as near Tim Hortons.
In the event of an evacuation, please proceed to the closest exit. Emergency personnel are available to assist you.
If you lost a personal item, it will be dropped off at the Athletics Welcome Desk in Alumni Hall. If you are inquiring about a lost item, please call 613-520-5655.
Personal information collected through your application to graduate will be used and disclosed by Carleton University under the authority of the Carleton University Act, 1952, and in accordance with sections 39, 41 and 42 of Ontario’s Freedom of Information and Protection of Privacy Act. The purpose of this is to provide the photography company with your Carleton email in order to provide you with your convocation photos. If you have any questions about the processing of personal information by Carleton University, please contact the Manager, Privacy & Access to Information, by phone at 613-520-2600 ext. 2047 or by e-mail via University_Privacy_Office@carleton.ca.